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The cannabis edition of BeetSales

You supply pharmacies. We handle the order and the paperwork it makes.

Cultivar is ordering software for Australian medicinal cannabis distributors and wholesalers. Your verified pharmacies order from a gated catalogue. You split small batches across them before shipping. The Schedule 8 ledger and the six-monthly TGA supply report build themselves from the order lines.

Book a demo → See the chain

Cultivar

Orders arrive.Stock goes out.The report is due.

Taking the order is ten minutes. What eats your week is what the order leaves behind: a spreadsheet of who got what, a ledger you keep in two places, an allocation you are carrying in your head, and a report you rebuild from invoices twice a year. Cultivar writes all four while you take the order.

Your order, and every hand it passes through.

Step through it from the left. Your grower releases a batch to you. A doctor writes a script and the patient takes it to their pharmacy, which dispenses out of that batch and reorders the units from you. Every one of those desks runs on Cultivar, so what a pharmacy dispensed and what it ordered from you to replace it sit on one record.

  1. 1Your grower releases a batch to youBatch number, lab test and expiry attached once
  2. 2A patient asks a doctorIn person, by phone or online
  3. 3The doctor sends the script to a pharmacyIn-house, or a third-party pharmacy
  4. 4The pharmacy dispenses itPick-up or delivery
  5. 5Repeats go straight to that pharmacyUntil the script runs out, then back to step 2
  6. 6The pharmacy reorders from youAgainst what it dispensed, within the Schedule 8 rules
01You · and your grower02Dispensary04Patients03Doctor
ORDERS → ← SUPPLY · TRACKED BY BATCH PATIENTS ORDER A REPEAT · COLLECT OR DELIVER PATIENT PORTAL ORDER Prescription on file · repeat 2 of 5 DISPENSARY DISPENSE · LEDGER · REORDER S8 GROWER · DISTRIBUTOR CULTIVATE · BATCH · ALLOCATE BATCH 0426-A TESTED · EXPIRES MAR 2027 ALLOCATED · 6 SITES

Where your week actually goes.

Four separate record-keeping jobs off the same handful of orders, kept in four places that never quite agree with each other. Here is each one, and what happens to it once your pharmacies order inside Cultivar.

  1. Where orders arrive

    TodayA pharmacy emails it, rings it through or drops it in a spreadsheet, and someone keys it in. A week later they ring about a line that went in wrong.

    With CultivarA verified pharmacy orders against your catalogue itself. Nobody on your team retypes a line.

  2. Sharing out a batch

    TodayTwenty-four units, six pharmacies. You settle the split on the phone and carry it in your head.

    With CultivarYou share the batch out on screen before it ships. Every account sees its own number.

  3. The Schedule 8 ledger

    TodayKept twice, in the ordering system and in the inspector’s book. Somebody gives up a weekend to reconcile them.

    With CultivarEvery unit in and out is recorded by batch and pharmacy as the order goes through. One ledger, already written.

  4. The six‑monthly report

    TodayFour hundred lines, rebuilt from a year of paperwork.

    With CultivarCategory, batch and pharmacy were captured on the order line. When the period closes, the return is there to download.

Your desk first.
Then everyone
your order reaches.

The supply desk is yours. The pharmacies you sell to, the patients behind their scripts, the growers you draw on and the doctors writing the scripts each get their own desk on the same record. Nobody has to re-key your order to receive it, and no desk can see into another one's business.

01 Distributor your desk

Shares each batch across its pharmacies before it ships, and reports supply in one export.

Pharmacy orders land with their reorder history beside them. You split a small batch across the accounts that want it, the waitlist stays in view, and the six-monthly report to the regulator is a download.

The distributor desk
Cultivar/ Batches / B-2481DK
Batch B-2481 · 400 unitsAllocating
Greenway Pharmacy
152
Harbour Dispensary
120
Northside Clinic
88
Waitlist · 2 dispensaries
40
Six-monthly supply reportExport
Batch B-2481 allocated3 dispensaries · 40 units on the waitlist
Today’s queue7 orders
JL
Oil 25:1 · 30 mLScript attached · repeat 2/5
Fill
MR
Flower 22% · 10 gScript attached · new
Fill
TK
Capsules 10 mg · 30Script attached · repeat 4/6
Delivery
On shelf · Oil 25:114 units · B-2481 · exp Mar 27
Reorder suggested12 unitsfrom what you dispensed this monthAdd to order
02 Dispensary you sell to them

Fills the order and keeps the controlled-medicine ledger without a second spreadsheet.

Patient orders arrive in one queue with the script attached. Stock sits by batch, expiry and lab test, and the reorder to the grower is suggested from what was actually dispensed.

The dispensary desk
03 Patient they buy from the pharmacy

Orders the medicine on their script, from their own dispensary.

Repeats, collection or delivery, and a status they can read. No catalogue, no price list, no other patients. Just what their doctor wrote.

Prescription first, always. A patient can only order against a prescription their dispensary already holds, and a pharmacist still reviews every order before it is dispensed.

The patient portal
9:41
Good morning, JessYour medicine
Oil 25:1 · 30 mLReady to collect
Repeat 2 of 5 · Dr Amin · Greenway Pharmacy
BatchB-2481
Lab testPassed · CoA attached
ExpiryMarch 2027
Order next repeat
Catalogue & pricesNot shown
A patient only sees their own script.
MedicineOrdersScript
Ready to collectOil 25:1 · 30 mL · Greenway Pharmacy
now
Release a batchB-2481 · Oil 25:1
Strength25 : 1
Units400
ExpiryMar 2027
Lab testAttached
Demand across distributors
Paperwork travels with every unitRelease
CoA-2481.pdfLab test · attached to the batch
04 Grower you buy from them

Releases a batch with the paperwork already attached, and sees demand without seeing anyone’s customers.

Batch number, strength and lab test are entered once and travel with every unit down the chain. The grower stays the legal owner until the goods are supplied, as the rules require.

The grower desk

The same order, seen from four desks.

One record travels the whole chain, and each desk sees only its own part of it. A blurred field below is never sent to that desk at all, so there is no setting for anybody to get wrong.

Patient
Script & orderTheir own
Batch & lab testOn their item
Dispensary stock
Prices
Ledger & report
Dispensary
Script & orderTheir patients
Batch & lab testEvery unit
Dispensary stockTheir own
PricesPay & charge
Ledger & reportTheir own
Distributor
Script & order
Batch & lab testEvery unit
Dispensary stockTheir customers’ orders
PricesPay & charge
Ledger & reportTheir own
Grower
Script & order
Batch & lab testEvery unit
Dispensary stock
PricesWhat they charge
Ledger & reportTheir own

a blurred line is a field that desk never sees

Your paperwork writes itself as you take the order.

What Schedule 8 means for you. Australia sorts medicines into schedules. Schedule 8 covers controlled medicines, the same schedule as morphine, and most medicinal cannabis sits in it. As a supplier you owe a record of every unit received, dispensed and on hand, plus a report to the TGA every six months. Cultivar keeps that record off your order lines, so when the period closes the report is already sitting there.

The six-monthly report to the regulator
supply_report_2026H1.csv

Ready the day the period closes.

Controlled-medicine ledger

S8short for Schedule 8 · per batch · per pharmacy · per line

A running record of what went where, in the form your state inspector asks for on the day they visit. Controlled medicines get inspected. This is the book they want.

Controlled medicine
Gated catalogue

0public product pages

No login, no price. No exception.

Medicinal cannabis is not on the general medicines register, so by law it cannot be advertised to the public. A verified pharmacy sees your range. A patient sees their own prescription. The public sees nothing.

Sharing out a small batch
Pharmacy A6
Pharmacy B6
Pharmacy C4
Pharmacy D4
Waitlist4

Craft batches are small. Share them out before they land.

Pharmacy verification
  • Approval number
  • Named pharmacist
  • State licence
  • Checked for expiry on every order

Every pharmacy you sell to signs up with its approval number, its named pharmacist and its state licence, and Cultivar checks those for expiry on each order. We record what the pharmacy states. We do not claim to verify it with the regulator, and we never will.

Built with a distributor in the room.

Starting with a supplier of craft flower to pharmacies across the country, and then with the dispensaries and the patients downstream of it.

MediQuest AustraliaBeetSales customer

Before you ask

The two that come up in the first ten minutes.

Switching

What happens to the stock and the ledger we already have?

We load your opening balances, batches, pharmacy accounts and current Schedule 8 positions before you take a single order in it. Your first report out of Cultivar covers the whole period, including the months before you switched. You retype nothing.

Your pharmacies

Will our pharmacies actually use it?

They order in a browser. No install, no training day. In return they get two things they do not have today: the live status of their order, and their number on a small batch, without ringing you for either. A pharmacy that would rather email still can, and we key that order into the same record for you.

Bring us one real batch.

Twenty minutes on your own numbers. Bring a batch you shipped, the pharmacies that wanted it and the report you filed afterwards, and we will show you what Cultivar would have recorded for you.

Book a demo → The distributor desk

Already know what you want to see? Build the agenda yourself and we will run the demo to it.